1. Privacy Policy

Last Updated: 16 December 2025

We are committed to protecting the privacy, confidentiality, and security of all personal information entrusted to us. This Privacy Policy explains how we collect, use, store, disclose, and safeguard information when you visit our website www.mnacs.com.bd, communicate with us, or engage our professional services as Corporate Governance Consultants, Secretarial Auditors, Scrutinizers, and Compliance Advisers.

 

By accessing our website or submitting any information, you consent to the terms of this Privacy Policy.

 

1. Information We Collect

 

We collect information in accordance with applicable laws of Bangladesh and global best practices. Information may be collected in the following ways:

 

1.1 Personal Information

When you contact us or request services, we may collect:

• Name, designation, company name
• Email address, phone number, mailing address
• Identification details you voluntarily provide
• Documents shared for compliance, corporate governance, or regulatory services

 

1.2 Technical & Usage Information

Collected automatically through cookies, analytics tools, and server logs:

• IP address
• Browser type
• Device information
• Pages visited, time spent, and interaction data

 

1.3 Sensitive Information

In the course of professional engagements, clients may provide:

• Corporate records
• Shareholder information
• Financial documents
• Regulatory filing documents
• Meeting minutes, resolutions, agreements

We handle such information as strictly confidential, in compliance with Bangladesh’s applicable laws and professional codes of conduct.

 

2. How We Use Your Information

 We use the collected information for legitimate business, compliance, and client-service purposes, including:

• To respond to inquiries, appointments, and service requests
• To provide corporate governance, compliance audit, company law, and regulatory advisory services
• To prepare statutory filings, reports, and documentation
• To improve website performance, user experience, and service quality
• To send service updates, legal alerts, or newsletters (only with your consent)
• To maintain internal records for audit, regulatory, and professional requirements
• To comply with obligations under the Companies Act 1994, BSEC Regulations, DSE Rules, Tax Laws, Digital Security Act 2018, and other applicable laws

3. Legal Basis for Processing (as applicable in Bangladesh)

 

Our processing activities are based on:

• Your explicit consent
• Legitimate professional interest
• Regulatory and statutory requirements
• Contractual necessity
• Compliance with legal obligations under Bangladesh law

 

4. Confidentiality and Data Protection

 We strictly maintain confidentiality of client and corporate information. We assure:

• No sale or commercial sharing of data
• Controlled internal access on a need-to-know basis
• Professional secrecy obligations applicable to consultancy and secretarial practice

 

All data is stored securely to prevent loss, unauthorized access, alteration, or misuse.

5. Disclosure of Information

 We may disclose information only under the following circumstances:

• Legal/Regulatory Compliance: When required by regulators such as RJSC, BSEC, NBR, Bangladesh Bank, DSE, CSE, courts, or competent authorities under lawful order.
• Professional Engagement Requirements: When service delivery involves third-party verification, statutory filings, or regulatory submissions.
• Service Providers: Secure, contractual service partners such as IT support, hosting, or digital communication platforms.
• With Your Consent: When you explicitly authorize sharing.

We do not disclose client or personal information for marketing or commercial purposes.

6. Cookies and Tracking Technologies

 Our website may use cookies for:

• Improving website functionality
• Analyzing site traffic
• Enhancing user experience

You may disable cookies through your browser settings, but certain features may not work properly.

7. Data Retention

 We retain information only as long as necessary to:

• Complete service obligations
• Satisfy legal and regulatory retention requirements
• Maintain professional records

After the required retention period, information is securely deleted or archived.

 

8. Data Security Measures

 We implement reasonable technical and organizational safeguards, including:

• Encrypted communication channels
• Access-restricted data storage
• Secure document management systems
• Regular monitoring for vulnerabilities (in compliance with Digital Security Act 2018)

However, no digital system is entirely risk-free. While we strive to protect your data, we cannot guarantee absolute security.

9. Your Rights

 Depending on the nature of information and legal requirements, you may request:

• Access to your information
• Correction or updating
• Restriction of processing
• Deletion (where legally permissible)
• Withdrawal of consent

Please contact us for any such requests.

10. Third-Party Websites

Our website may contain links to external websites (regulators, agencies, or resources). We are not responsible for the privacy practices or content of those websites.

11. Children’s Privacy

 We do not knowingly collect information from individuals under 18 years of age. If such information is discovered, it will be deleted promptly.

12. Changes to This Privacy Policy

 We may update this Privacy Policy periodically. Any changes will be posted on this page with the “Last Updated” date.

13. Contact Us

 If you have any questions, concerns, or requests regarding this Privacy Policy, please contact:

 

M NURUZZAMAN & ASSOCIATES
Corporate Governance Consultants & Secretarial Advisors
Email: info@mnacs.com.bd
Phone: +8801300 299 270
Address: Sultana Tower (Level-12), 2 no. Kalabagan, Mirpur Road, Dhanmondi, Dhaka-1205.